Employees generally have one opportunity each year to make changes to benefits during the University’s Open Enrollment period. However, an employee who experiences a qualifying life event change may make changes outside of this enrollment period, within 31 days of the event.
Under IRS regulations, there are certain qualified events in family or employment status that permit you to make changes to your benefits. Examples of qualifying life events include:
- marriage or establishment of a domestic partnership
- legal separation or divorce
- birth or adoption of a child
- loss of other coverage, such as through a spouse’s employer; or loss of eligibility for Medicaid or CHIP
In addition, the IRS allows an employee to change coverage mid-year if his/her spouse’s Open Enrollment includes new coverage options not previously available.
Notify the Human Resources Service Center within 31 days of the event in order to make the change. Supporting documentation will be required, and if approved, the change will be effective as of the date of the qualifying change in status. If you do not report this change in status within 31 days of the event, you will not be able to change your coverage until the next annual Open Enrollment.
Should you have any questions, please contact the Human Resources Service Center at firstname.lastname@example.org or 315.443.4042.