Separation or Retirement

When it is time for an employee to end their service with Syracuse University, managers and supervisors play a critical role to ensure a smooth transition for the employee and for the University.

Some reminders:

  • Contact your Senior HR Business Partner to conduct an exit interview, if appropriate.
  • Remind the employee to review the important information about what happens to their benefits upon separation.  If the employee is retiring from service, encourage the employee to schedule a meeting with the HR Service Center to review retirement benefits and get help completing important paperwork.
  • Request that the employee review their home address and contact information in MySlice and make any updates to ensure receipt of year-end tax forms and other communications (i.e., COBRA enrollment notice) (Note: all University departments use the permanent address on file for mailings).  Any changes after separation must be called into the HR Service Center at 315.443.4042.
  • Collect any University property from the employee, including:
    • Equipment (e.g., laptop, phone, two-way radio, etc.)
    • University credit cards
    • Service passes
    • Keys or access cards
  • Process an iJAN to terminate employment and benefits promptly (benefits coverage terminates on the last day worked; full benefit deductions will be taken for the final pay period).
  • Contact your IT representative to ensure system access is disabled on the appropriate date. Review information from ITS regarding Exchange email accounts for former employees.
  • Review and submit any outstanding travel reimbursements.
  • Process final pay, including accrued but unused vacation time (unused personal, floating holiday and sick time is not paid out upon termination).
  • Notify any external vendors or partners to disable access to purchase or use systems, supplies or equipment associated with the University’s account.

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